Association Update for January 9, 2024

General Information, News + Meetings, Water

Hello, GSPOA owners,

It has been a while since our last update, so we wanted to provide one. Since our Annual General Meeting and update on October 18, we have not had any E.coli hits and continue to get satisfactory coliform results. We are still under a Department of Health boil advisory. Bring water to a rolling boil for one minute and let cool before using.

Thank you to those who have volunteered to serve on a committee! It’s the first time in GSPOA history that we’ve had such great participation.

  • The Water Committee has met and is currently soliciting quotes from contractors for the spring box repair (known as “Phase 1”) and for engineering quotes on possible treatment options (known as “Phase 2”). The committee will make recommendations to the board and once those are approved, the board will send out a special meeting notice to discuss and vote on possible expenses and work. Anything over $10,000 needs to be approved by members.
  • In the coming months, the committee is identifying and fixing leaks around the water system. We are also in the process of getting bids for hazard tree removal around the tanks and spring box area. We hope to start that work in late January.
  • The Finance Committee will be meeting in a few weeks. The Finance and Water Committees will be working closely together on all project budgets/cash forecasting.
  • By-Laws and Covenants Committee is being scheduled.
  • Zoning Committee will be scheduled soon as well.

Link to Recording of Water System Info Session – 9/25/2023

News + Meetings

As promised, we did record last Monday night’s water system information session for those who were interested but unable to attend. The video is password-protected, using the same password that was provided to you in your AGM notice for all 2023 AGM-related documents. If you have forgotten or misplaced that password, please email info@glaciersprings.org with your name and Glacier Springs address (for validation purposes) and we will provide it to you. Thank you!

https://glaciersprings.sharepoint.com/:v:/s/GSPOAMembers/ERCjk2yxMRFFlI5g8MhQXBsBzJgdHaWG2jlU7RcoVfrKhg?e=T3SFW8

2023 Annual General Meeting Materials

News + Meetings

The 2023 Annual General Meeting (AGM) is set for an in-person meeting at the East Whatcom Regional Resource Center on Saturday, October 7th, 2022 at 1:00 PM PDT.

AGM information and proxy forms, which have been mailed to members, must be returned by post or email by October 5, 2023. Failure to secure a minimum of 50 proxies or in-person member attendees will cost the Association considerable expense to hold a second meeting, so please return your proxy or plan to attend on October 7th.

The following items of business are presented:

  1. Ratification of the 2023-2024 Budget
  2. Retroactive approval of emergency water system expenditure (Phase 1)
  3. Election of the Board of Directors for 2023-2025

Meeting materials:

AGM Documents, including Annual Report, Financial Statements, and the 2023-2024 Budget are password protected. The password is listed on the paper copy of the meeting notice mailed/emailed to each member. If you have misplaced your notice, please email info@glaciersprings.org with your name and Glacier Springs address, and we will re-send the password to you.

Reminders to Property Owners – Upcoming Meetings

News + Meetings

Just a quick reminder to property owners and residents about two upcoming meetings. Information about both can be found in your AGM notice mailed/emailed earlier this week.

Water System Update/Information Session

An information session has been scheduled via Zoom for Monday evening, September 25th, from 6-7PM. See this link for information, a registration link, and to submit your questions in advance:

Water system informational session – September 25, 2023 – 6-7PM Pacific via Zoom

Annual General Meeting 2023

As mentioned in the AGM notice sent on Tuesday, the association’s Annual General meeting will be held on Saturday, October 7, 2023, at 1PM Pacific at the East Whatcom Regional Resource Center. Check back here for associated documents, which will be posted by Saturday, September 30th. And please remember to return your proxy form if you are unable to attend in person. Thank you!

Water system informational session – September 25, 2023 – 6-7PM Pacific via Zoom

News + Meetings

As mentioned in previous communication, we will be hosting an optional informational session regarding the water system. This session is scheduled for Monday evening, September 25, 2023 from 6:00-7:00PM Pacific.

The purpose of this info session is to provide an update on our water system remediation efforts and potential plans going forward. It will include representatives from the Department of Health as well as our water system operator and the engineering firm we have been working with for the first phase of these efforts. The meeting will be held via Zoom. Advance registration is required, but it is open to all community members. We will record the session and make the recording available via our website for anyone who cannot attend on September 25th but wishes to view it later.

Registration/Q&A links and general info are provided here: https://glaciersprings.org/WaterInfoMeeting

Please Register in Advance:

Please visit the link above for information and a link to the registration form, or enter this link into your browser: https://washington.zoom.us/webinar/register/WN_0OfWys9-Q6iSE0MAfekOcg

Q&A:

To make the session as efficient as possible, please submit your questions by Monday, September 18th. We will consolidate questions submitted in advance. The link to submit your questions is also available at https://glaciersprings.org/WaterInfoMeeting, but is provided here as well:

https://forms.office.com/r/HycCczzxVv

Reminder to Owners About Dues

News + Meetings

This is a friendly reminder that Glacier Springs Property Owners’ Association (POA) dues were due on March 31. Reminders for unpaid balances were sent in April, and final notices were mailed this week. After August 31st, the GSPOA will be conducting a thorough review of all outstanding POA dues. Any balances remaining unpaid after this date may result in further actions being taken, including the placement of a lien on your property. A lien is a legal claim against your property that can affect your ability to sell or refinance your home or property.

We recommend that all property owners ensure that their current mailing information is shared with the GSPOA at info@glaciersprings.org. We also recommend that you ensure that your mailing address on the official Whatcom County Assessor & Treasurer site reflects a deliverable address. If the mailing address listed on the Whatcom County site is the same as your Glacier Springs property address, your invoices may be being sent to that address, which is typically undeliverable, as USPS does not deliver to Glacier Springs. It is the owner’s responsibility to ensure that the GSPOA has your proper/deliverable mailing address. If you have questions about your dues balance, contact accounting@glaciersprings.org.